Who Should I Contact For Assistance?

• "My study went to meeting on ___ day. Who should I contact for a status update?"
  
  If your application has already been to a meeting, then it is in a “post-board” status. Use the information provided below under “New Studies” to determine which IRB staff member has oversight for your type of application when it is in a “post-board” status.
  
  Please note that following board review, meeting coordinators generally require up to one business week to complete post-board notifications for the agenda. If you do not receive a status update for your application after one week from the scheduled meeting date, please contact the IRB coordinator assigned to the panel your application was assigned to.
• "My study is in ___ status in ERICA. Who should I contact for a status update?"
  
  Check the ERICA Status Key page to see what the ERICA status label means. You should pay particular attention to whether your application is in a "pre-board" or "post-board" status. Then, use the information provided below under "New Studies" to determine which IRB staff member currently has oversight for your application.
• "When will my application be approved?"
  
  The IRB is unable to guarantee that your application will be reviewed at a particular meeting or on a particular timetable. Applications will generally be assigned to a meeting date based on date of expiration (for Continuing Reviews), expertise available on the panel, or based on the order in which completed applications are correctly submitted to the IRB. Any dates included in letters or on the IRB website are estimates only. However, there are a few tips we can offer to help you streamline the process:
  • Respond to revision requests as soon as possible. Most delays are caused when applications sit in “PI Corrections” or “PI Revisions” statuses for extended periods of time.
  • Check the application’s status in ERICA often. Is your application sitting somewhere it shouldn't be?
  • Check your application for consistency. Are your documents consistent with what you’ve told us in the application?
  • When attaching any revised documents, please attach a copy with the changes tracked (NOT highlighted or bolded) and name the document accordingly. You must also attach a clean copy of the revised document for processing.

New Study Applications are assigned to the IRB Administrators for pre-review on a rotating schedule. Currently, Milana Perepyolkina, Lisa Rigtrup, and Ammon Pate review most New Studies submitted to the IRB. After the pre-review is complete and the application is assigned to a meeting agenda or board reviewer, oversight of the application is transferred to the meeting coordinator. If the study is in a “pre-board” status, contact the assigned IRB Administrator. If the study is in a “post-board” status, contact the IRB Coordinator for the panel your application was assigned to.

If the application hasn’t been assigned or submitted yet, or for general questions regarding new studies, contact any of the IRB Administrators.

How do I know if the study is in a "pre-board" or "post-board" status?

How do I know who the assigned IRB Administrator or Coordinator is?

If the study is in a “pre-board” status, call the IRB front desk to find out who your assigned IRB Administrator is, or check your pre-board revisions letter for the Administrator’s contact information.

If the study is in a “post-board” status, determine which panel your application went to. Panel 1 meets the first calendar Wednesday of the month, Panel 2 meets the second calendar Wednesday of the month, etc. Panel 6 meets the third calendar Thursday of the month. After you have determined which panel reviewed your application, contact the IRB Coordinator assigned to that panel. Panel assignments are listed next to the Coordinator’s names on the “Contact Us” page.

Continuing Review Applications are assigned to IRB Coordinators for pre-review on a rotating schedule. After the pre-review is complete and the application is assigned to a meeting agenda or board reviewer, oversight of the application is transferred to the meeting coordinator. If the study is in a “pre-board” status, contact the assigned IRB Coordinator. If the study is in a “post-board” status, contact the IRB Coordinator for the panel your application was assigned to.

If the application hasn’t been assigned or submitted yet, or for general questions regarding continuing reviews, contact any of the IRB Coordinators.

How do I know if the study is in a "pre-board" or a "post-board" status?

How do I know who the assigned IRB Administrator or Coordinator is?

This question is addressed under "New Studies." Please see above.

Amendment Applications are assigned to both IRB Administrators and IRB Coordinators for pre-review on a rotating schedule. After the pre-review is complete and the application is assigned to a meeting agenda or board reviewer, oversight of the application is transferred to the meeting coordinator. If the study is in a “pre-board” status, contact the assigned IRB Administrator or Coordinator. If the study is in a “post-board” status, contact the IRB Coordinator for the panel your application was assigned to. If your Amendment was reviewed using expedited procedures, the pre-reviewer maintains oversight of the application throughout the review process, so that person will always be your contact.

If the application hasn’t been assigned or submitted yet, or for general questions regarding continuing reviews, contact any of the IRB Administrators or Coordinators.

How do I know if the study is in a "pre-board" or "post-board" status?

How do I know who the assigned IRB Administrator or Coordinator is?

This question is addressed under the "New Studies." Please see above.

Report Forms are assigned to an IRB Administrator for pre-review. Currently, Sarah Mumford reviews most Report Forms submitted to the IRB. If you have any questions about a specific Report Form you have submitted, or for general questions regarding Report Forms or the Report Form review process, please contact Sarah Mumford.

If you require assistance navigating the ERICA system, or for assistance troubleshooting error messages, attaching documents, or logging into ERICA, please begin by contacting the IRB front desk at 801-581-3655. We will do whatever we can to assist you.