SPONSORED PROJECTS
ADMINISTRATION |
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| Principal investigator:
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- Submits grant proposals to the Office of Sponsored Projects
(OSP) and other review bodies in a timely manner to allow
for necessary review and processing
- Manages the technical/programmatic aspects of the project
by
- providing all deliverables that may be required in
the agreed upon time frame, not deviating from the scope
of work for the project unless changes are agreed upon
by the sponsor;
- overseeing the work of students and other personnel
utilized on the project
- Manages the logistical/physical aspects of the project
by
- understanding he contract/grant terms and conditions,
including any special or unusual conditions
- assuring that the contractual conditions are met
- appropriately managing and utilizing any space and
instrumentation needed to complete the project;
- assuring appropriate laboratory management
- Exercises responsible fiscal control, ensures that funds
are spent appropriately and within the sponsor and university/state
guidelines
- Assures regulatory compliance with policies such as Institutional
Review Board (IRB), Institutional Animal Care and Use Committee
(IACUC), Biosafety, Radiological Safety and FDA policies
regarding clinical trials
- Conducts the project using the highest ethical standards
following the policies relating to integrity in research
(Misconduct Policy) and declares any potential conflict
of interest for themselves or any individual involved with
the project that falls within the University Conflict of
Interest Policy
- Completes all close out and intellectual property requirements
of the university and the sponsor; including but not limited
to all interim and final technical reports, submission of
invention disclosures and other reports as required
- Participates in training regarding University policies,
compliance issues, proposal improvement, and agency specific
issues
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| Other research personnel:
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- Participate in relevant OSP training as necessary
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| Department/center/project
financial officer: |
- Implements sponsor and University of Utah policy for preparation
and review of research proposals
- Assures that the appropriate indirect cost rates are being
requested in sponsored project budgets
- Follows sponsor and University of Utah guidelines for
budget preparation and obtains internal approvals (administrative
and compliance)
- Implements sponsor and University of Utah requirements
for project financial management, budgeting, re-budgeting,
and timely close out
- Provides day-to-day oversight of project financial management
as delegated by PI or Dean/Chair/Program Director
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| Department chair/center
director: |
- Affirms that Principal Investigator is eligible to be
an investigator at the University of Utah
- Affirms that PI has the knowledge, time and ability to
work towards the completion of the scope of work of a project
- Affirms that Department will take responsibility for conduct
of an agreement if the PI is not capable, able or willing
to complete the terms of the agreement, including over-expenditures
or non-payment which are the result of fault by the PI
- Affirms that the PI has the resources available, including
equipment, space and support, to complete the scope of work
or that support is requested in the proposal or that there
is a pre-negotiated agreement with all appropriate University
parties that the space, equipment and/or support will be
provided if the award is made
- Is aware of any cost sharing/matching commitments, of
the source of the cost share/matching and assures necessary
commitments will be in place prior to the award
- Is aware of participation of co-PIs' participation, and
if necessary, has negotiated a Facilities and Administrative
split if the co-PIs are in different colleges
- Affirms that co-PIs have the necessary resources as above
- Promotes compliance with sponsor and University of Utah
policies and regulations regarding the administration of
sponsored projects
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| Deans office/designee:
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- In the circumstance where the Principal Investigator
does not have a department Chair or Center director, the
Dean (or designee) of the PI's college/school assumes the
responsibilities of Chair/Director as outlined above
- Promotes compliance with sponsor and University of Utah
policies and regulations regarding the administration of
sponsored projects
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| Executive administration:
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- Promotes University sponsored projects compliance efforts
and programs
- Assures that all policies in all areas of research compliance
are in place and implemented as necessary for planning,
conduct and reporting of research
- Delegates implementation or oversight for compliance as
appropriate
- The Vice President for Research is responsible for matters
of policy regarding sponsored projects administration and
operation of the Office of Sponsored Projects
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| Conflict of Interest
committee: |
- Receives reports of reviews of all financial disclosures
from the University of Utah Designated Official (DO), the
Director of OSP
- Receives and acts on any apparent conflicts of interest
reported by the DO
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| Environmental Health
and Safety, Department: |
- Interprets policy in this compliance area
- Takes action on non-compliance (notification of deficiency
or delinquency to project director, notification to internal
officials, and intervention as necessary to assure compliance)
- Communicates and coordinates with OSP to inform of specific
institutional compliance programs in place for specific
projects prior to proposal submission
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| Governmental Accounting
and Support Services: |
- Shares with OSP the formulation, implementation and interpretation
of policies regarding allowable costs
- Receives documentation for project setup upon receipt
of award documentation
- Assists Principal Investigator with procedural management
of active research projects (post-award, financial, final
reporting, and regulatory)
- Responsible for invoicing and income on all sponsored
projects
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Institutional Animal
Care and Use Committee/
Animal Resource Center: |
- Assures review and approval of all research using animals
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| Institutional Review
Board: |
- Assures review and approval of all research using human
subjects
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| Office of Internal
Audit: |
- Provides information, analyses, and counsel to assist
management in ethically, effectively, and efficiently fulfilling
their management responsibilities
- Examines, assesses and reports on accountability and controls
- Recommends, as necessary, actions to improve: automated
and manual systems of processing revenues and expenses,
financial reporting, compliance with laws, regulations and
internally developed policies and procedures and the safeguarding
of assets
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| Radiological Health,
Department: |
- Assures review and approval of protocols involving ionizing
radiation sources or radioactive drugs
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| Institutional Biosafety
Committee: |
- Assures review and approval of protocols involving recombinant
DNA, viruses, bacteria, parasites
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| Office of Sponsored
Projects: |
- Advocates and acts as steward for University and funding
agency policies, procedures and guidelines
- Serves as a resource and advisor to Principal Investigators
and University staff regarding Federal, state and local
government, and funding agencies' rules, regulations and
procedures
- Reviews all proposals prior to submission for accuracy,
correctness and legal sufficiency, considering agency requirements
and University policy
- Monitor subrecipients
- Prepares and maintains a pre-award and non-fiscal post
award file for proper contract administration
- Liaison to University departments, work units and organizations,
and sponsors to ensure appropriate, accurate and timely
contract administration
- Verifies review and approval to Federal and University
institutional compliance issues such as animal and human
subjects compliance, biosafety and recombinant DNA
- Maintains a sponsored project database for proposals,
awards and other relevant information to provide University
administration, colleges, departments and others with management
information
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| Technology Transfer
Office: |
- Responds to requests for variances on intellectual property
rights
- Reviews intellectual property clauses in sponsored research
agreements upon request of OSP
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